AT YOUR SERVICE
The Member Resources Department helps POA members and prospective members transition into Bella Vista living, providing information about the procedures and documentation required of members.
Member Resources
CONTACT US
TWO LOCATIONS
Membership and Guest Passes
The Bella Vista Property Owners Association provides Members and their guests with various amenities, including, but not limited to, golf, fitness facilities, swimming, boating, and tennis. Current membership cards and valid guest passes are required at all recreation facilities, except golf and restaurants, to participate in these activities. Guests 6 and under do not require a guest pass.
Guest Passes
Who Needs a POA Guest Pass?
Non-members can gain access to POA amenities by possessing a Member-sponsored guest pass. Non-members/guests are required to pay non-members/guest rates at all of the amenities. No additional discounts apply.
It is not required to have a guest pass for children six (6) years of age or younger.
Members sponsoring non-members for guest passes must be Members in good standing.
Non-members and guests are not required to get a Member-sponsored guest pass for Golf, Tennis, or Dining.
Guests may accompany a Member in good standing with a valid membership card. Guests may also accompany a dependent who possesses a valid dependent card. Dependents cannot sponsor non-members for Guest passes.
Guests 6 and under do not require a guest pass.
How do I get a POA Guest Pass?
All Members in good standing can sponsor a guest or non-member.
Members can apply for guest passes by visiting our website at Guest Passes » Bella Vista Property Owners Association (bellavistapoa.com) listed under Member Resources or visiting one of our Member Resources offices at 3 E. Euston Road or 51 Huntley Lane.
Information requested from the sponsoring Member will include name, contact information, and member number, as well as the guest’s name and contact information and the start and end dates for the Member-sponsored guest passes.
Guest passes will be distributed via email or text.
Guests can print their guest passes or present them on their phone at our amenities.
Members sponsoring non-members/guests will be responsible for their guests’ compliance with all Bella Vista POA rules and regulations, which are in effect at the current time. In the event that a guest damages POA property, the sponsoring Member will be responsible for all expenses incurred.
Company/Corporate Member Cards
Member cards for company or corporate-owned properties will be issued in the company or corporation’s name. Member Resources will provide a designating form to be completed by a company representative.
The designating form will establish who shall receive Member privileges. The designees may be an employee and their spouse, or two (2) employees.
For more information please call (479) 855-8000, option 2.
Dependent Member Cards
A property owner may claim dependent children who are members of the property owner’s household, with the same legal address as the property owner and who falls into one of the following categories:
Dependent is single, and 18 years or younger
The dependent is single, a full-time student not more than 23 years of age
The dependent is incapable of self-support and is documented with a Doctor’s statement
Dependents who are full-time students (12 hours or more) and 19-23 years of age (i.e. college students) will be required to provide a copy of their most recent college class schedule to qualify them for dependent membership.
It is necessary to request dependent cards each year, and documentation of dependency is also required each year.
Upon verification of dependent status, dependent cards are issued free of charge to eligible dependents (Up to 5 dependent activity cards per household), provided two (2) Activity Cards have already been purchased from the property owner’s household.
Dependents of property owners will be issued a card with “Dependent” printed on it.
View Online Forms
30-Day Activity Cards
Property owners who visit Bella Vista occasionally and owners of timeshares may purchase 30-Day Activity Cards, currently priced at $5.00 per card.
The 30-Day Activity Card entitles the holder to Activity Card rates and fees at all facilities*.
Property owners and their dependents may each purchase three (3) 30-Day Activity Cards per calendar year, each valid for a full 30 days.
Timeshare owners may purchase 30-Day Activity Cards from the Greens One for each week corresponding to their timeshare week.
*The exceptions to “all facilities” are that no annual registrations may be purchased for boat registration, boat slip, mooring or rack storage, RV storage, annual golf green fees, annual seat and cart fees, 10 play pre-pay golf rounds package, or annual tennis passes.
Pre-paid use fees purchased with a 30-day Activity Card must end on the expiration date of the Activity Card.
The 30-Day Activity Card entitles the holder the privilege of purchasing temporary boat registration permits and weekly boat slip rental at the Marina.
Lake Use Permits are not required for holders of the 30-Day Activity Card.
Activity Cards
Activity Cards may be purchased by property owners and designated members authorized on the account by the property owner.
The fee to purchase an activity card is $30 for each card, and they are valid for a 12-month period.
The Activity Card allows Members to access most of the facilities and amenities at no additional cost, or a discounted fee rate.
Activity cards are required for boat registration, boat slip, mooring and rack storage, RV storage, and the purchase of annual golf and tennis packages.
Holders of the Activity Card also enjoy discounts at POA dining establishments.
View Online Forms
Designating Membership
Property owners who are sole owners of the property may designate membership for their spouse by completing a signed request and providing verification they live in the same household. A membership card will be issued to the spouse which will remain in effect until the property owner provides a signed cancellation notice to the POA.
Non-Principal membership cards may be issued to adults over the age of 18 years and residing at the principal property owner’s address by providing a government-issued identification listing their address to be the same as the principal property owner’s address. A non-principal membership card must be renewed on an annual basis to maintain privileges.
Property owners whose Trust is listed as the owner of record for the property may designate membership for up to two individuals under the Trust by completing a signed request to the POA.
Property owners with adult children or the spouse of an adult child, and the children thereof who reside temporarily with the property owner while the adult child or spouse of the child is actively serving in an armed force for the United States and who is serving in such armed force as a direct result of armed struggle in which the United States is engaged may request Non-Principal Membership for their adult child. Documentation of proof of service in the US Armed Forces will be required.
Member Cards
Property owners can establish membership by presenting a copy of the recorded deed documenting their ownership of property in the Bella Vista POA at one of the Member Resources office locations. Once membership is established, paper membership cards are issued in the name of the principal property owner(s) as they appear on the deed.
Two principal membership cards will be issued per property. Membership privileges are established on a single property and only one set of membership cards will be issued to members, even if the property owner owns multiple lots or living units.
Paper membership cards are mailed to property owners once membership has been established.
There is no fee to receive paper membership cards, however, fees are applicable when using the paper membership card to access POA amenities. (please refer to Fee Schedule)
Paper membership cards are mailed out annually to the two (2) principal members on the property, provided the property assessments are current.
Paper membership cards may be obtained at the POA’s Member Resources offices located at 3 E. Euston Road or 51 Huntley Lane.
Leases, Regulations and Promotions
Annual Seat Lease
Annual Seat Leases may be obtained at the Member Resources Department. The annual seat lease is for a seat or ½ of a cart. Any Bella Vista Member, with a current Photo ID Card, may lease a cart seat for twelve months from date of purchase. When the Annual Seat Lease Photo ID is presented at any Pro Shop, the cardholder will be provided a cart seat, based on availability. When the cardholder is accompanied by another Annual Seat Lease holder, there is no other charge. All other players wishing to ride with an Annual Seat Lease holder will pay the prevailing rental seat charge. Such fees are non-refundable and non-transferable.
Annual Private Cart Registration
Annual Private Cart Registration may be obtained at the Member Resources Department. Golf cart registration fees are valid for 12 months from date of purchase. Such fees are non-refundable and non-transferable. If a Member uses his/her private cart only at a few courses and wishes to have a POA cart seat at other courses, he/she should purchase a Seat Lease instead of a Private Cart Registration (private cart stickers would then be provided for his/her private cart).
To purchase a Seat Lease or register a Private Cart a Member must:
- Be a Member in good standing
- Hold a current Photo ID card
- Take private cart to Pro Shop (after registering with Member Resources) for application of annual stickers.
Bella Vista Cart Use Policy
General
- Annual Golf Green Fee Members are required to purchase an accompanying Seat Lease or register a Private Cart.
- A property owner can purchase a Seat Lease or register a Private Cart, yet not be an Annual Golf Green Fee Member.
- A Seat Lease holder or Private Cart Registrant may suspend their lease or registration for up to six months, if they have purchased, in advance, the Golf Assurance Program and have followed all the applicable rules for that Program.
- All golfers, including Annual Golf Green Fee Members, must check in at the Pro Shop before going onto the golf course.
- All operators of POA owned carts must have a valid driver’s license.
Seat Lease
- Seat Leases are good for 12 months from date of purchase.
- This entitles the Seat Lease holder to use half of a cart, also referred to as a seat. A passenger(s) in a cart used by a Seat Lease holder must either have their own Private Cart registration or have their own Seat Lease. If they do not have either a Private Cart registration or have a Seat Lease, the passenger(s) must pay in the Pro Shop to ride in the cart. A passenger(s) that is not playing golf, is not required to pay a fee, but they still must check in at the Pro Shop.
- A Seat Lease entitles the lease holder to use a POA owned cart at any of the golf courses operated by the POA.
- This Seat Lease is non-transferable.
- This Seat Lease is non-refundable.
- The secondary Seat Lease holder is entitled to all the same privileges as the primary Seat Lease holder. Secondary Seat Lease holders are typically the spouse or significant other of the primary seat lease holder, living in the same household.
- Additional rules that apply can be found on the Seat Lease Agreement.
Private Cart Registration
- Private Cart Registrations are good for 12 months from date of purchase.
- A registered private cart can be used at any of the golf courses operated by the POA.
- If the registrant’s private cart is not available, for whatever reason, the registrant may use a POA owned cart at no additional charge.
- A Private Cart Registration is specific to the individual registrant, the registration is non-transferable.
- Private Cart Registrations are non-refundable.
- A passenger(s) in a private cart must either have their own Private Cart Registration or have their own Seat Lease. If they do not have either a Private Cart Registration or have a Seat Lease, the passenger(s) must pay in the Pro Shop to ride in the cart. A passenger(s) that is not playing golf, is not required to pay a fee, but they still must check in at the Pro Shop.
- The secondary Private Cart Registrant is entitled to all the same privileges as the primary Private Cart Registrant. Secondary Private Cart Registrants are typically the spouse or significant other of the primary Private Cart Registrant, living in the same household.
- There is a two-step process to get your registration sticker for your cart. First, go to Member Services to pay the fee. Second, take your private cart and Photo ID or receipt to any of the Pro Shops and a POA employee will affix the sticker to the cart. If the private cart is not taken to one of the Pro Shops within sixty days from date of purchase, the Private Cart Registration will be suspended until the cart is taken to one of the Pro Shops.
- Additional rules that apply can be found on the Annual Private Cart Registration Agreement.
Player Tags
- Each golfer will receive a new player tag when checking in for their round.
- Player tags are to be attached to the front roof support on top of the windshield.
- Old player tags are to be removed from private carts by the owner and from club owned carts by the golf staff or player at the end of each round.
- The player tag will consist of start time, date, last name, and tag number.
- Player Assistants will check player tags and record the tag number.
- Different color tags will be used each day.
Golf Assurance Program (GAP)
The Golf Assurance Program (GAP) is an option that may be purchased with your Annual Golf Green Fees (AGGF) at a rate of $125 a year. When you purchase an AGGF and elect the GAP option, if you become injured or ill, you can suspend your AGGF and corresponding Seat Lease or Private Cart Registration for up to six months. As soon as you are able to play golf again or after six months, whichever comes first, your AGGF and corresponding Seat Lease or Private Cart Registration will be reinstated. Learn more
To sign up visit Member Resources or call (479) 855-8000, option 2.
Annual Boat Slip, Mooring and Storage Rack Leasing
Boat slip, shoreline mooring, and storage rack lease agreements are annual (January 1st through December 31st) and are due each year by January 1st.
Any boat slip, shoreline mooring, or storage rack leases not renewed by the end of the grace period on March 31st of the current year shall incur a late penalty fee of 10% of the annual lease fee or $5 per month, whichever is greater.
Annual boat slips, shoreline mooring, or storage rack leases are nontransferable and non-refundable.
Member Requirements:
- Present a current Activity Card
- Be a Member in Good Standing
- Member’s Boat of intent must be currently registered with the POA
- Members must complete and sign the Annual Boat Slip Lease, Annual Shoreline Mooring Lease, or Annual Rack Lease agreement.
- Liability Insurance Coverage – The POA requires evidence of liability insurance coverage of a $300,000 limit of liability to lease a Boat Slip at Loch Lomond and Windsor Lakes. Evidence of insurance coverage may be in the form of a certificate of insurance or a copy of the insurance declaration page.
Boat Registration Requirements
All boats on Bella Vista lakes must have current state and POA boat registration permits. All applicable state and federal fishing and boating regulations apply to Bella Vista lakes.
Boat registration permit renewals are due each year by January 1st. Any boat registrations not renewed by the end of the grace period on March 31st are subject to a late penalty fee equal to 10% of the cost of their boat registration or $5 per month, whichever is greater.
Boat registration renewals are not prorated.
First-time boat registrations are prorated.
Requirements for Registration of boats:
- Present a current State Registration
- Be a Member in Good Standing
- Present a current Activity Card
- Show proof of ownership or provide a signed and notarized Boat Lease Agreement
- Sign an agreement to abide by the POA’s rules, regulations, and federal, state, and local laws when registering any boat
Annual POA boat registrations are available at the POA’s Member Resources offices located at 3 E. Euston Road or 51 Huntley Lane in Bella Vista.
Upon completion of boat registration, boat owners will be provided with a copy of POA Policy 3.03 – Common Property – Lakes and self-adhesive stickers.
Lake Use Permits & Temporary Boat Registrations
Lake Use Permits may be purchased at the Member Resources offices located at 3 E. Euston Road or 51 Huntley Lane in Bella Vista, the Marina at Lakepoint or from any Lake Ranger.
Lake Use Permits Are Required For:
- A holder of a valid guest pass participating in any activity on any Bella Vista lake.
- Any guest pass holder who is not physically accompanied by a Member or Dependent member with a current Membership Card or Activity Card and is participating in any activity on any Bella Vista lake.
Temporary boat registrations can be purchased at the Member Resources offices located at 3 E. Euston Road or 51 Huntley Lane in Bella Vista, the Marina at Loch Lomond, or from any Lake Ranger.
Temporary Boat Registrations are valid for seven (7) consecutive days.
To obtain a temporary boat registration, Members must:
- Present a current State Registration
- Present a current Activity Card, Membership Card or 30-Day Activity Card
- Show proof of ownership or provide a signed and notarized Boat Lease Agreement
- Sign an agreement to abide by the POA’s rules, regulations, and federal, state, and local laws when registering any boat
To obtain a temporary boat registration, Guests must:
- Present a current State Registration
- Present a Current Guest Pass
- The Guest Pass sponsoring member must be a Member in good standing
- Sign an agreement to abide by the POA’s rules, regulations, and federal, state, and local laws when registering any boat
RV Storage Facility
The POA offers a secure RV Storage facility with 475 open-air spaces for recreational vehicles and boat trailers.
Only one (1) full-sized recreational vehicle or boat trailer is allowed per space, although two (2) smaller vehicles may be permitted if the total length does not exceed the storage unit space.
The RV Storage facility is equipped with an automatic gate and keypad entry.
RV Storage lease agreements may be obtained at one of the Member Resources offices located at 51 Huntley Lane or 3 E. Euston Road, both in Bella Vista.
RV Storage lease agreements are annual (January 1st through December 31st) and are due each year by January 1st.
Any RV Storage lease agreements not renewed by the end of the grace period on March 31st of the current year shall incur a late penalty fee of 10% of the annual lease fee per month.
RV Storage lease agreements are non-transferable and non-refundable.
Member Requirements:
- Present a current Activity Card
- Be a Member in Good Standing
- Show proof of ownership with an RV or Boat Trailer State Registration
- Members must complete and sign the RV Storage lease agreement.
Upon completion of the RV Storage lease agreement, members will be provided with self-adhesive stickers identifying their storage unit number and assigned a unique gate code number for access to the RV Storage facility.
