MEMBERS PRESENT: Richard Young, Lou Adler, Jim Angstead, Butch Newby, Bobbie Platt, Al Yanik and Ruth Hatcher.
OTHERS PRESENT: General Manager, Tommy Bailey; Golf Operations Manager, Andy Mar; Golf Maintenance Manager, Casey Crittenden; Board Liaisons, Anita Werts and Bill Johnson.

I. Chairman Young called the meeting to order at 8:30 AM.
 
II. APPROVAL OF NOVEMBER MINUTES: Approved as written.

III. REGULAR BUSINESS:
A. November Golf Rounds: 12,281 rounds were played during November. Rounds were 1,329 under budget. With 228,967 rounds played year to date we are still 654 rounds above year to date budget.

B. Financial Report: Financial report for the Month of November was not available.
 
C. Course Maintenance Report: Casey reported that our golf maintenance staffs continue to make progress with fall and winter projects.
Kingswood golf course was closed from November 3rd to the 23rd. This allowed the maintenance staff to complete several needed projects. Extensive tree trimming and brush removal especially along the rough at #15 and #16 along highway 71. Filling in and sodding the green-side bunker at #14 green. Trench tree roots along cart paths. Miscellaneous irrigation repairs.
Berksdale golf course will be closed from November 24th until December 14th.
Berksdale maintenance plans to work on: Bunkers at hole #12 and #15. Clear brush. Remove dead trees. Trench tree roots along cart paths.
Repair of the maintenance bridge at Tanyard Creek is almost complete. This repair has been done by the Country Club maintenance crew at a considerable savings below the $70,000 estimate.
Check out the complete Maintenance report on the Bella Vista web site golf@bvvpoa.com.

IV. MANAGEMENT REPORTS:
Andy Mar:
Member Appreciation Sale will continue through the 24th of December. This means when purchasing merchandise at the various golf shops, members will get their usual 20% discount and draw for an additional percent reduction.
Summer group schedules are being finalized. Remember if you are responsible for a group that you get your information to Andy Mar as soon as possible.
2009 Tournament request are coming in. All requests need to be made with the golf office.
Kingsdale golf shop has been painted for a brighter look and feel.
Remember starting January 1st, carts will be on path (with the exception of Kingswood and Berksdale) until the director of maintenance deems it okay to be on the courses.

Tommy Bailey:
Tommy thanked the Golf Advisory for their help with the public meeting on December 1st. Then outlined golf budget items that are subject to POA Board vote on December 11th.
No increase in seat lease and private cart registration prices.
Brittney golf course back in budget.
3 green rollers taken out of the budget.
2009 total golf rounds budgeted = 221,175 ---- (207,520 paid rounds).
A general increase of $2 for 18 holes of golf and $1 increase for 9 holes.
Suggestions from the public are being discussed and implementing those that can be at this time.

V. REMARKS FROM GUESTS: Bob Evans complimented the maintenance crews for all of their hard work. He expressed concerns regarding ball marks on greens. He suggested that we make a concentrated effort to enlist the golfer to make it a natural part of their golf round to repair ball marks.

VI. OLD BUSINESS:
Communication Subcommittee: Lou Adler reported that his golf column was ready for the “Vista” and asked for suggestions for his next article.
Chairman Young asked the Communication Subcommittee; Budget Subcommittee and the Membership Growth Subcommittee to disband at this time.

VII. NEW BUSINESS:
A. Town Hall Meeting Report -- Bill Johnson and Anita Werts
Comments and suggestions were both written and oral. Bill Johnson divided the concerns of the public into 3 categories:
Future, Joint Advisory and Budget. (please keep in mind that these are suggestions and comments from the public and in no particular order) .

Future:
Number of people ---raise assessments ($30 now if inflation had been applied).
Raise fees to cover costs.
“Boomer” generation waiting to come.
Survey used was faulty, not reliable -- need to use a reliable professional survey.

Joint Advisory:
Maintenance issues, when and how you do it.
Use of people on the golf course. Maximize use of workers.
Get rid of value card and charge everyone $15.00 per round.

Budget:
Sell Ark-Mo land.
Let non-members play Bella Vista golf courses.
Increase fees from Recreation.
Brittney golf course.
Cut staffing.
Scotsdale back nine.
Inflation factors.
Play Manager - Player Assistants program.
Course needs vs. Course wants.
Volunteer program.

B. Cart Agreements -
The JACG advised management by consensus regarding the revisions of the Annual Private Cart Use Agreement and the Annual Golf Seat Lease Agreement.

VIII. Other Issues: Chairman Young thanked Jim Angstead, Ruth Hatcher, Butch Newby and Bobbie Platt for their devoted service to the JACG for the past three years as their appointments end December 31st.

IX. MEETING ADJOURNED AT 12:05 PM.
NEXT REGULAR MEETING,
WEDNESDAY, January 14, 2009 -- 8:30 AM, RIORDAN HALL.

Respectfully submitted,
Ruth E. Hatcher, Vice Chair/Secretary - JACG