BELLA VISTA VILLAGE PROPERTY OWNERS ASSOCIATION PLANNING COMMITTEE
September 15, 2008
Present: Chairman George DeGroot, Bill Johnson, Jan
Keirsey, Tom Wooters, GM Bailey.
I The meeting was called to order by Chairman DeGroot at
8:00 am in the Board Room.
II It was agreed that the draft “Agreement in Principle”
should be converted into a Board Resolution and presented to the
Board for approval at the September 18 meeting. Several
modifications were incorporated into the document. The
Resolution provides direction for the General Manager in
negotiating a contract for City financing of the Roads and
Streets program with the actual work to be done by the POA
through December 31, 2009.
III It was moved, seconded, voted upon and carried that
the Resolution as modified be presented to the Board for
approval.
IV The Board identified several issues that can be
clarified only through negotiation:
a. How the City will determine if the price quoted is
reasonable.
b. The nature of any direction (command and control) to be
exerted by the City during the term of the contract.
c. The distinction between “usual” maintenance and emergency
activities and “unusual” emergency activities.
V The General Manager agreed to keep the Committee
informed of negotiation progress. He indicated it was his hope
that such a contract may be achieved within 30 days.
VI The Committee discussed the possibility of developing
an overall timeline for upcoming major Board activities
(Declarations, assessments, LR planning, etc.).
VII The Committee discussed the feasibility of searching
for additional revenue streams for the POA, and the possibility
of using Villager expertise, SCORE, etc. in identifying such
possibilities.