Joint Advisory and Operational Committee Guidelines

Bella Vista Property Owners Association Joint Advisory and Operational Committee Guidelines

Joint Advisory Committees

All Association Joint Advisory Committees assist in planning and make recommendations to the Association administration and the Association Board of Directors.  These committees analyze problems and concerns of the Association members and aid in identifying and solving issues.  Such matters may originate within the committees, suggested by the Board and/or management, or initiated by membership concerns.  All committee tasks shall be assigned or approved by the Board and/or administration.  The committees generally meet monthly. Committee duties generally occupy two hours per month from a committee member.  However, a regular meeting may be cancelled for lack of agenda items or the committee may hold additional meetings or activities initiated by the committee itself. The term is three years.  Committee meetings are open to Association members and a press representative is usually in attendance; the committees provide minutes to the Corporate Secretary.  Some applicable experience is desired but not required.  The July meeting will include orientation with the Board Chairperson and the General Manager.

Golf Committee

The committee provides advice and recommendations regarding all facets of the golfing operations and facilities to the Board and/or the administration.  Each member is assigned a golf course for maintenance review on a monthly basis.  During the summer months, the committee meets at 5 p.m. on the second Wednesday of each month at the Country Club.  During the winter months (November to March), the committee meets at 8:30 a.m. on the second Wednesday of each month.

Lakes Committee

The committee advises the administration and/or the Board on matters pertaining to the recreational use of lakes in Bella Vista Village.  Responsibilities include observing and making recommendations concerning present and future use of the lakes.  The committee also reviews all aspects concerning the lakes and any associated amenities such as ramps, docks, marinas, cleaning stations, seawalls, and applicable parks, pavilions, and restrooms.  The committee meets at 2:00 p.m. on the third Wednesday of each month at the Country Club.

Recreation Committee

The committee assists in developing, updating and making recommendations to the Board and administration on all facets of the Association’s operation of recreational activities and amenities.  This pertains to all recreational activities other than golf and lakes.  The committee observes maintenance conditions of facilities and evaluates the current facilities’ needs.  They also help plan for the future needs of the property owners in view of the changing demographics of the Association.  Recommending activities to create an interest and participation in all phases of recreation is another area of this committee’s responsibilities.  The committee meets at 4 p.m. on the second Monday of each month at the Country Club.

Community Involvement Committee

The Committee advises the Administration and/or the Board of Directors on matters pertaining to young residents of the Association. The Committee will work to improve awareness and understanding of the social, recreational, and cultural activities available to the young residents of the Association. They also help plan for the future needs of Members in view of the changing demographics of the Association. The Committee will work to incubate new social, recreational, and cultural initiatives aimed at young residents.

Operational Committees

Operational Committees, comprised of Association members, are appointed by the chairman of the Board under the authority of the Bylaws, Article VIII, Section 1.

Election Committee

The Election Committee provides the Property Owners Association an independent resource through which directors may be elected to the Board.  The committee prepares and distributes ballots to eligible Association members and assures the integrity of the counting process.  The committee announces the board candidates and election outcome.  The committee provides minutes to the Corporate Secretary.

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